Secretary | Spring 2023

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2023 WRAMTA Spring Membership Meeting
April 14 11:30 AM
April 15 2:00PM
San Diego, CA

Call to Order
1. Friday, April 14, 2023, at 11:38 AM PDT in San Diego
Parliamentary Procedure
Approval of Agenda
1. Motion – Piper Laird
  1. Second – Sarah Melton
  2. All in favor, motion passes
Approval of Minutes from Fall Membership Meeting 2022 – Zoom
1. Motion – Taylor Angilletta
  1. Second – Kevin Budd
  2. All in favor, motion passes
Officer Reports
1. President – Becky Wellman
  1. All of the regions are in transition, everyone is changing leadership.
  2. This is second to last meeting as president of the region.
  3. AMTA sent an email update at the beginning of March.
    1. Bailey will forward to everyone to make sure everyone sees it.
  4. Assembly members are here this weekend so if there is anything you want to get back to the Assembly of Delegates, let them know.
    1. Piper Laird, Erin Haley, Becky Wellman
2. President-elect – Erin Haley
  1. Will be announcing the election results at lunch today.
3. Past President – Leanne Wade
  1. Board has gone through the Policies and Procedures.
  2. This is last conference as member of the board.
4. Vice President – Kathrine Lee
  1. This is last conference as a member of the board.
  2. Thank you to everyone that came to Seattle last year and that is here now.
5. Vice President-elect – Shelbe White
  1. Conference
    1. 3 institutes
    2. 3 CMTE
    3. 21 Concurrent
    4. 114 professionals
    5. 56 students
    6. 171 conference attendees
  2. Recording about ½ of the concurrent sessions
    1. Will be available free of charge for conference attendees.
    2. Will be available for a small fee for non-attendees.
  3. Transitioning into Vice President roll in June.
  4. 2024 Conference – Elevate a WRAMTA Virtual Education Summit
    1. Virtual Conference
    2. Board and committee will be thoughtful about what it means to host a virtual conference.
    3. Reach out to Shelbe if you are interested in being on the planning committee
    4. Look out for call for papers.
  5. 2025 Conference
    1. Starting to look toward this next conference.
6. Secretary – Amy Berggren
  1. No report at this time.
7. Parliamentarian – Vienna Sa
  1. Not present at the meeting
  2. Made updates to Bylaws.
    1. Added to voting members to the board – DEI Liaison and Treasurer-Elect
  3. Adjusted the timeline for transitioning the board.
    1. Used to transition at the end of Spring conference.
    2. Now transition at the mid-year meeting so old and new board can be present.
8. Government Relations Representative – Position currently vacant
  1. Washington’s licensure bill has passed through both houses and is waiting to be signed by the governor.
9. Continuing Education Director – Hong-Yu (Joseph) Chang
  1. Thanks to the selection committee for helping to ensure we have quality sessions.
  2. Disaster Preparedness summer CMTE – Aug. 5, 2023
10. Media Relations Coordinator – Bailey Wilson
  1. All the social media and website
  2. Recording sessions this weekend
  3. If there is anything you want on the WRAMTA socials, tag us in it or send it to Bailey.
11. Treasurer – Kevin Budd
  1. The Region is in good standing.
  2. Total Assets
    1. $72,466.09
  3. Conference revenue
    1. $47,496.71
    2. Conference is what drives our budget and what drives our ability to pour back into the membership.
    3. Priority for this board is to put the membership over profits so we’ve worked hard to make sure conference is financially accessible.
    4. Board members and committee members can request conference reimbursement up to $50; keep an eye out for an email with instructions.
  4. Arrow Bookkeeping
    1. Provide more consistency in accounting and resources.
  5. Profit and Loss report will be available on the website soon.
  6. This is last conference as a member of the board.
12. WRAMTAS President – Sarai Benitez
  1. Fundraiser at Denny’s this weekend – Friday night to Saturday morning.
Committee Reports
1. Association Services
  1. Clinical Practice Networking – currently vacant
    1. Position is currently vacant, no report at this time.
      1. Looks at ways to keep people connected across the region.
      2. Develop networking at conferences.
  2. International Relations – Erin Haley
    1. Global perspectives session in 2023
    2. May 2022 – Round Table Discussion on Cultural Adjustment and Re-Adjustment
    3. 2023 – A Global Perspective on the Music Therapy Associations Around the World
    4. World Congress of Music Therapy – July 24-29, 2023
  3. Interprofessional Collaborative Resources – currently vacant
    1. Position is currently vacant; no report at this time.
  4. Membership – currently vacant
    1. Position is vacant, no report at this time.
    2. Lost 1 seat on Assembly last year last year.
      1. Now have 8 seats
  5. Professional Advocacy – Brea Murakami
    1. Been on the committee for about 1 year.
    2. Social media posts for the advocacy group
    3. Planning a webinar series with AMTA to start in the summer.
    4. Responded to two instances of misrepresentation.
      1. Hospice organization in CA – good response due to title protection
      2. Dealing with slight misrepresentation in Washington
    5. Giving a storytelling as advocacy talk later today.
    6. Murikami.b@pacificu.edu
  6. Workforce Development & Retention – currently vacant
    1. Position is currently vacant, no report at this time.
2. Professional Practices
  1. Government Relations – currently vacant
    1. Position is currently vacant, no report at this time.
  2. Reimbursement – Samantha Foote
    1. Not present at this meeting, no report at this time
  3. Research – Eric Waldon
    1. Research Poster session at 8:30AM tomorrow outside North and South Parks
    2. Last report on this committee
      1. Been on this committee for 18 years.
  4. Standards of Clinical Practice – Helen Dolas
    1. The committee is still waiting for direction from AMTA Board of Directors regarding strategic planning to evaluate the role of the committee. The timeline for AMTA strategic planning session since it was postponed in late November 2021.
  5. Technology – currently vacant
    1. Position is currently vacant, no report at this time.
    2. Helping the region to continue moving forward with its use of technology.

Motion – Eric Waldon: To pause the meeting on April 14, 2023, at 12:21PM PDT to resume tomorrow at 2:00PM

Second – Kathrine Lee

All in favor, motion passes

Meeting resumed on April 15, 2023, at 2:04PM PDT

Executive Board Reports (cont.)
1. Parliamentarian – Vienna Sa
  1. Bylaws were reviewed by the board last spring and voted on by the membership last fall.
Committee Reports (cont.)
1. Association services (cont.)
  1. International Relations – Erin Haley
    1. A Global Perspective on the Music Therapy Associations Around the World – May 20, 2023
      1. Malaysia, Mexico, and Ghana are on board.
      2. Indonesia has also been invited.
2. Education and Training
  1. Academic Program Approval – Jennifer Geiger
    1. Approve new programs and re-approve existing academic programs.
    2. 2022 Recap
      1. Re-approvals
        
        Alverno College
        
        Baldwin Wallace
        
        Cal State Northridge
        
        Charleston Southern University
        
        Indiana Wesleyan
        
        Shenandoah
        
        West Texas A&M
        
        University of the Pacific
        
        Eric Waldon – Equivalency + Master’s program in San Francisco is about 80% online and 20% in person to accommodate working professional’s needs
      2. New Approvals
        
        Southern Connecticut University – new bachelor’s degree approval
      3. 5 new program applications under review
      4. 1 preapproval for a bachelor’s degree is under review.
    3. 2023 Update
      1. 5 new bachelor applications received since January 2023
    4. AMTA Board of Directors is in the process of hiring an educational consultant. They will be tasked with initial communication between universities and AMTA, manage distribution of application materials for new programs and re-approvals.
    5. Jennifer Geiger is stepping down. Talk to Erin if interested in this role.
  2. Association Internship Approval – Leanne Wade
    1. Will be hosting some zoom meetings so everyone can get together and get to know one another.
    2. Official number of National Roster internships is hard to determine right now.
  3. Continuing Education – Hong-Yu (Joseph) Chang
    1. Nothing to update on AMTA right now but Go Western Region!
3. Additional Boards & Committees
  1. Education & Training Advisory Board
  2. Ethics Board – Kevin Han and Justine Marsh
    1. Not present at this meeting.
  3. Judicial Review Board– Lisa Jackert
    1. Not present at the meeting, no report at this time.
  4. Student Affairs Advisory Board – currently vacant
    1. Position is currently vacant, no report at this time.
  5. Diversity, Equity & Inclusion – Lauren Wilkerson
    1. Affinity group
      1. Trialing open affinity group spaces while making sure it does not infringe on ability to get continuing education credits.
      2. Seeking feedback to meet the needs of the region.
4. 21^st Century Commission – Ron Borzzon
  1. Integrated feedback membership provided via google forms, listening sessions, and stakeholder meetings. Gathered research and resources from MT literature and related professions to inform our work. Recognize you are waiting for our recommendations, we want to exercise due diligence and provide the most complete, relevant, and up to date information possible. We are in the process of gathering and synthesizing more information that will provide further context and depth to our work. We will continue to keep you informed as we strive to move the profession together yet. We are not yet ready to share the details of our report. While we have a large draft report of our recommendations ready, the commission discussed at length the implications of sharing a partial report. That being said, we would be happy to meet with you to provide updates and learn more about the boards plans for moving forward. All our emails can be found on WRAMTA website.
Old Business
1. WRAMTA DEI Update- Lauren Wilkerson & Vienna Sa
  1. Vienna Sa – Sits on WRAMTA and sat on National. Everyone on national committee stepped down in December; all these positions are vacant. Not sure what has been going on since December.
    1. In WRAMTA – working to push for advocacy and equitable practices.
    2. DEI position is a lot of work – push back from AMTA Executive board and membership; want to be transparent for those interested.
    3. Rachel Grant – How many positions are there on the committee?
      1. There is one for each region – 7.
    4. Shelly Zeiser – How do we move forward? How can we support the people that are on that committee?
      1. Hopefully the new WRAMTA DEI Liaison will be able to build those connections.
    5. Annela Flores – What are the things that the DEI committee is working on and how is that different from what WRAMTA is doing?
      1. Creating a safe environment for committee members on the board.
        
        Felt like their voices were not being heard.
      2. Created a document on how we dismantle and put back together the system.
        
        Went through the minutes from affinity groups, compiled them into a document, and it is being reviewed.
      3. Lauren Wilkerson – We have put out calls and reached out to marginalized groups, but we have not heard back. We are working to assess and evaluate what the region needs and how those groups can be supported.
2. Disaster response – Becky Wellman
  1. Checks in when there is an active shooter, fire, earthquake, etc.
  2. Don’t always have access when it is personal (clinic has a flood or fire)
    1. Reach out when this happens so we can support you.
New Business
1. 2023-2025 Election Results
  1. Elections results were announced during lunch.
    1. Pres Elect – Karen Sanchez
    2. Vice Pres – Kevin Alvarez
    3. Treasurer Elect – Valerie McDonald
    4. Treasurer – Lexie Obregon
    5. Secretary – Shelly Zeiser
    6. DEI – Allison Fox
    7. Assembly Delegates Representatives
      1. Becky Wellman
      2. Erin Haley
      3. Lauren Wilkerson
      4. Vienna Sa
      5. Karen J Reed (sp)
      6. Andrea (?)
      7. Kathrine Lee
      8. Casey Little
    8. Assembly Delegates Alternates
      1. Taylor Angilletta
      2. Sam Klein
2. 2023-2025 AMTA Committees Call for Volunteers
  1. We want your voices to be heard at AMTA.
  2. Reach out to Becky or Erin know if you’re interested in any of the open positions.
Conference 2023 Business
1. Surveys will go out tomorrow.
  1. Including questions about affinity groups.
2. Certificates of attendance will be a PDF email attachment.
3. Virtual offerings should be available by May 1
4. Concurrent codes
  1. Enter in CBMT when logging credits for recertification.
Good and Welfare
1. California Association – Amy Calderon (Social Media) and Tara Harwell Watson (CMTE Coordinator)
  1. Would love those from California to join.
  2. Have new professional grants, conference scholarships to give out.
  3. Seasonal newsletter, disaster relief fund
  4. Regional event in Balboa Park on April 22, 2023 – check their social media for info.
  5. Regional event in San Francisco in May
2. Kathrine Lee – How wonderful it’s been to have Bobbi Adler at conference.
3. Ron Borzzon – retired this year from Cal State Northridge
  1. intro new faculty member Hillary Yip and welcome back Dr. Raquel Ravaglioli
WRAMTAS
1. Sarai (she/her/hers; president) and Lindsey (president elect-becoming president)
2. New Board
  1. President Elect – Amy Newsome
  2. Treasurer – Phoebe (?)
  3. Secretary – Aspen Reynolds
  4. Media Relations – Austin Johnson
  5. Parliamentarian – Ben Hoffman
3. Thanks to past board for their work.
Good and Welfare (cont).
1. Helen Dolas – CEO of Able Arts Work
  1. Non-profit has hit 41 years.
  2. June 13^th Arts and Health Week – demonstration for city of LA and mayor and dignitaries
    1. Drum and Chant circle with Renee Flemming
  3. Panel Discussion to discuss health and wellness in LA county.
  4. Yamaha Corporate event to speak on Music therapy.
    1. Upcycle – Using instruments for art that would otherwise go into a landfill.
  5. Awarded half a million dollars to research early childhood intervention in music therapy.
    1. Develop a workshop training to help music therapists work with early intervention.
  6. Received $1 million grant from John Gogian Family foundation to purchase a 7,000 sq foot property

Motion to add five minutes – Eric Waldon

Second – Kathrine Lee

All in favor, motion passes

Lexie Obregon and Erin Haley – Community Lip Sync Fundraiser – Net: ~$20,000
1. Doubled what we did last year.
Erin Haley – saying goodbye to our board members.
1. Thanks:
  1. Leanne Wade
  2. Kevin Budd
  3. Kathrine Lee
  4. Amy Berggren
  5. Vienna Sa
  6. Becky Wellman
Annela Flores (MusicWorx) and Rachel Gant (Resounding Joy) – closing their internship program
1. Honor Barbara Reuer (retiring from Resounding Joy)
Adjournment
1. Motion – Kathrine Lee
  1. Second – Amy Calderon
  2. All in favor, motion passes

Meeting adjourned on April 15, 2023 at 3:09PM PDT